Arrow Financials – Purchase Order Module

Integrated to the Creditors, Stock, Sales Orders Job Costing and Bill of Materials modules, Purchase Orders allows efficient entry of and control over orders placed on suppliers.
Integration to the Sales Order system facilitates automatic allocation of stock to customer backorders and, when used in conjunction with the stock reorder report, ensures timely and effective stock reordering.

Features

Orders can be changed or deleted.
Automatic purchase order generation, available for sales orders, stock, production orders and jobs.
Stock balances can be viewed at time of creating orders.
Ability to view past costs charged by a particular supplier for an individual item at time of placing order.
Entry of the supplier invoices will highlight any variances between actual and estimated costs.
Ability to automatically allocate stock received to sales backorders.
Purchase orders can be received into stock before the supplier invoice is received.
Ability to enter one supplier’s invoice against multiple purchase orders.
Purchase order text facility by line or block.
Foreign currencies can be maintained to allow orders to be placed on overseas suppliers.
Ability to calculate total weight on purchase order.
Ability to view purchase history for this creditor and stock code combination. This is extremely useful when negotiating purchase price with creditor.
Print bar code labels for stock received.
Ability to enter multiple purchase orders against one supplier’s invoice or delivery docket.
Ability to enter non-stock lines on purchase orders.
Ability to optionally allocate additional costs to a purchase order based on value, quantity, import duty percentage, or weight. (Landed cost.)
Ability to receipt stock into a transit location

Reports Include

Values by order.
Values by supplier.
Orders.
Costs by stock.
Quantities by supplier.
Values by stock.
Quantities by stock.
Cash commitments.
Costs by order.

Benefits

Allows stock to be kept to a minimum allowing for quick stock turnover.
On-screen inquiry facility allows speedy retrieval of order status.
Variances between quoted and actual prices and quantities are highlighted at time of stock receipt and invoice entry.
Automatic update to Sales Order backorders allows quick fulfillment of customer orders thereby enhancing service.
Facility to view past costs at time of purchase order entry enhances the ability to negotiate with suppliers.
Store details of orders placed on suppliers through to receipt of stock to entry of supplier’s invoices thereby providing immediate status of all orders.

Integrated Solution

The purchase order has integration links to the following Arrow Financial Modules:
Bill of Materials
General Ledger
Stock
Job Costing
Creditors
Fixed Assets
Sales Orders